Snap it, done
Photograph or drop a receipt. Merchant, date, total and tax are read on the device — receipts never leave it for scanning.
Expense reports, approved before lunch.
Guardian Expense turns receipts into approved, accounting-ready expense reports across every operating company you run, on web, iPhone and Android.
- 14-day free trial
- No credit card
- Web, iPhone & Android
Made for field-service, traffic-control, construction and multi-entity companies whose people spend money on the road.
Everything between the receipt and the ledger
One system for employees, approvers, company admins and finance — on every device they use.
Approvals in one click
Managers review every line with the receipt side by side, then approve or return with a reason. Keyboard shortcuts included.
Built for many companies
Run each operating company with its own people and company admins, while corporate sees everything in one place.
NetSuite, without re-keying
Approved reports export once — never twice — with subsidiaries, departments and categories mapped per company.
Policy built in
Receipt rules, required business purposes and duplicate detection are checked before anything reaches an approver.
Insights that add up
Spend by month, category and operating company — each currency kept separate, exports formula-safe.
Operating companies
One parent. Many companies. Zero spreadsheets.
Set up each operating company once. Its company admins invite their own people and see only their own reports. Corporate admins keep policy, categories and accounting consistent — and can slice every number by company.
- Reports are stamped with the company they belong to — moves never rewrite history
- Each company maps to its own NetSuite subsidiary
- Managers see their team; company admins see their company; corporate sees all
How it works
Step 1: Capture
Employees snap receipts on their phone or drop them into the web app. Details fill themselves in.
Step 2: Submit
Group expenses into a report. Problems are flagged before submission, not after.
Step 3: Approve & export
The right manager approves; finance gets a clean, audited record in NetSuite.
Native apps for the field
Fast iPhone and Android apps capture receipts offline and upload when there's signal. Managers approve from anywhere.
Secure by design
Every company's data is isolated, every change is audited, and access ends the moment someone is disabled. How we protect your data.
Close the month without chasing receipts
Start a free trial in two minutes, or let us walk your team through it.